Ho HO HO! christmas is coming!
Midwinter is a non-profit event organized by a crew of volunteers. All of our funding comes from ticket sales. Finances are handled by The Attic ry, an arts and culture association run by a few Midwinter organizers.
The majority of the budget goes to the venue, catering, scenography, and props. To treat our staff fairly, character writers are paid a token fee for their work, and most accommodation and travel costs for staff are covered. Ticket prices for participants are:
All tickets include exactly the same content (see Practical for more details). Discount tickets are meant for anyone who needs one (we don’t ask for your reasons), but only a limited amount of them are available. Every sponsor ticket adds one discount ticket to the ticket pool.
Different ticket prices apply to participants who signed up during 2020. Please refer to old ticket prices (€130/€230/€330) when paying any remaining ticket installments.
Sign-up & Casting
The larp is currently fully booked. Contact firstname.lastname@example.org for cancellation spot / waiting list.
Participants with confirmed tickets must pay a minimum installment of EUR 60,00 by July 15th in order to secure their spot. The rest of the ticket price, regardless of ticket type, is due September 15th. Exceptions for payment deadlines can be made in special circumstances.
COVID-19 & Refunds
These are still uncertain times for organizing a larp. Midwinter will adhere to official health guidelines in effect in late 2021 and January 2022. Any precautions recommended at the time of the larp will be taken into account to ensure a safe larp environment. We promise to keep our participants informed about where we stand with our arrangements and financial obligations.
If the whole larp has to be cancelled or postponed, we can refund, at minimum (minus money transfer costs):
95% of your ticket (and 100% of hotel accommodation) until the end of September 2021
75% of your ticket (and 50% of hotel accommodation) until the end of November 2021
A later decision to cancel the larp would need to be addressed separately. In any scenario we will refund all the money we possibly can.
In the case of postponement, participants may alternatively keep their existing ticket for the postponed run without extra costs. Any hotel payments may also be transferred towards hotel costs for the later run (although the room price may change for different dates).
Participants cancelling individual tickets for personal reasons are guaranteed at least a 50% refund until the end of October 2021.