Ho HO HO! christmas is coming!
Midwinter is a non-profit event organized by a crew of volunteers. All of our funding comes from ticket sales. Finances are handled by The Attic ry, an arts and culture association run by a few Midwinter organizers.
The majority of the budget goes to the venue, catering, scenography, and props. To treat our staff fairly, character writers are paid a token fee for their work, and most accommodation and travel costs for staff are covered. Ticket prices for participants are:
All tickets include exactly the same content (see Practical for more details). Discount tickets are meant for anyone who needs one (we don’t ask for your reasons), but only a limited amount of them are available. Every sponsor ticket adds one discount ticket to the ticket pool.
Two free tickets are also available for the larp (see Sign-up & Casting for details). These tickets include accommodation. They do not include travel costs or other personal costs for participating.
Sign-up & Casting
Sign-up is open from noon (CET) on Wed, July 1st to midnight on Sun, July 19th. Sign-up order has no impact on getting a ticket, and the process works the same way for all ticket types.
In case we get more sign-ups than we have tickets, we will fill approximately a third of the spots through a lottery, a third based on motivation to play and casting requests, and a third to ensure the diversity (e.g. balanced gender and age distribution) of the cast.
Different ticket types will be sorted out after the initial casting round. If the casting list has more requests for discount and free tickets than we can deliver, we’ll have another lottery for free and discount tickets. In no scenario is it easier to get a into the larp with a sponsor ticket — but buying one may save someone else’s spot.
Casting and ticket allocation are announced by July 29th. To secure your ticket, a minimum installment of EUR 60,00 must be paid by August 7th (except for free tickets). The rest of the ticket price, regardless of ticket type, is due October 5th. Exceptions for payment deadlines can be made in special circumstances.
COVID-19 & Refunds
These are undeniably uncertain times for organizing a larp. Midwinter will adhere to official health guidelines in effect in late 2020 and January 2021. Any precautions recommended at the time of the larp will be taken into account to ensure a safe larp environment. We promise to keep our participants informed about where we stand with our arrangements and financial obligations.
If the whole larp has to be cancelled or postponed, we can refund, at minimum:
95% of your ticket (and 100% of hotel accommodation) until the end of October 2020
75% of your ticket (and 50% of hotel accommodation) until the end of November 2020
A later decision to cancel the larp would need to be addressed separately. In any scenario we will refund all the money we possibly can.
Participants cancelling individual tickets for personal reasons are guaranteed at least a 50% refund until the end of October 2020.